How to Save, Open, and Create Google Files Offline
Also known as ‘Eskom/Telkom Proofing your Laptop Workflow’
If you aren’t connected to the Internet, Googles Workspace allows you to still view and edit files, including: Google Docs , Google Sheets, Google Slides
It is as simple as right clicking the file you want to save offline and selecting “Available offline.” However, you need to set up your account first using the steps below.
Follow these steps:
- You must be connected to the internet.
- You must use the Google Chrome or Microsoft Edge browser.
- Don’t use private browsing.
- Install and turn on Google Docs Offline Chrome extension.
- Make sure you have enough available space on your device to save your files.
Open Google Docs, Sheets, and Slides offline:
- Open Google Chrome or Microsoft Edge. If on Chrome, make sure you are signed into your desired account.
- Go to drive.google.com/drive/settings.
- Check the box next to “Create, open, and edit your recent Google Docs, Sheets, and Slides files on this device while offline.”
Save Google Docs, Sheets & Slides for offline use:
- On your computer, go to drive.google.com.
- Right click the Google Docs, Sheets, or Slides file you want to save offline.
- Turn on “Available offline.“
To save multiple files offline, press Shift or Command (Mac)/Ctrl (Windows) while you click other files.
Preview offline files:
- On your computer, go to drive.google.com.
- Make sure you turn on offline access first.
- At the top right, click Ready for offline
. - Click Offline preview.